Best Task Management For Mac

It doesn’t matter whether you have a busy or healthy day, you should always write down your tasks so that you can concentrate on those things no matter what. If you can write down all the tasks, your brain and mind will automatically concentrate on those tasks, and eventually, you can complete them on time. Also, it helps you remember everything that you should do. If you are using a Mac computer, this is quite easy to manage all the tasks with the help of these task management apps for Mac. These apps are free and easy to use. However, you need to create an account to start using those apps.

Best Task Management Apps for Mac

Some of the apps are available as an application. However, you might find some web-based apps as well.

You can achieve simplicity in managing tasks at the expense of powerful features of task management (TM) software. Today you can find many types of TM solutions which are compatible with Windows OS or Mac OS X. Operating system is the key factor that lets divide all software solutions into the following types: Task management software for Mac and Windows. Pocket Informant has just changed its pricing model in V5. Previously, you could sync tasks and calendar for a one-off $5.00 (Calendar free, tasks with the task pack through Apple reminders).

1] Apple Reminders

When you are using an Apple device, and you need a task management app or to-do list app, you can start using Apple Reminders. This is one of the best reminder app that allows you to manage every task you enter in the list. This is free, and you can use it on any Apple device including macOS as well as iPhone. The user interface is pretty good, and you should not find any issue while using it. This is possible to create different categories such as Finance, Personal, Work, Kids, etc. and assign tasks based on that. The best thing is you can synchronize all the lists across multiple devices with the help of iCloud. This is also possible to get a notification at the predefined time.

2] Wunderlist

If you do not like the Apple Reminders, Wunderlist can be very helpful for you since it has almost all the essential features along with a proper user interface. This is very easy to manage all the tasks with the help of Wunderlist app. You can download it from Mac App Store and follow that; you need to create an account. Right after account creation, you will be able to manage all the tasks according to your requirements. You can set a periodic reminder, one-time reminder and so forth. On the other hand, you would be able to share any task with anybody else via email as well. Like Apple Reminders, you can synchronize tasks across multiple devices over the cloud.

3] Todoist

Todoist is yet another awesome task management app available for Mac computers. From the user interface to features, everything seems to be great when you need a compact to-do list application. This app is available in various languages including English, Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, and more others. You can create team and tag others in any task. In other words, this is pretty cool application when you need a task management app for a small team. The read and white combination of Todoist looks nice and attractive. There is another option, and that will let you set the priority based on your wish.

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4] Evernote

There is almost nothing comparable to Evernote since it is the best tool when you create a small team and want to manage them accordingly. Although it has some paid account options, you can keep using the free version. However, free account holders can access one Evernote account on up to two devices at a time. Keeping that aside, you will get a great text editor that many people use as a primary cloud text editor. You can create checklist, to-do list, synchronize data with another device, and more others. Talking about the UI, there is no complain about this at all.

5] Microsoft OneNote

As this is a Microsoft product, you will not face any problem like lagging or so on. Without any lag, Microsoft OneNote can beat any other application on this list with its features. Talking about available functionalities, you will get comprehensive list maker. Another essential option is you can create Notebook and share that with family or anybody. However, for that you need to sign into your app with Microsoft email ID ( or You can add almost anything including PDF, PowerPoint presentation, Document, text file and so on. This is also possible to tag anyone in any task and share the task with that person.


Like Evernote, has two account options. For example, you can try using the free option as well as try premium account, which comes with more features and you will get better visibility. The paid account holders can set recurring task reminder, unlimited attachment, customize theme, unlimited collaboration, location-based reminder and more others. However, free account holders would get some awesome features as well. The main thing is it has a great UI that is neat and clean, and you should find any clutter at all in this application. This tiny app can manage all your tasks and give you most out of this.

7] Simplenote

You can opt for Simplenote when you do not need premium application, but you want to get a cool user interface with some compact features. The UI looks awesome when you compare it with other applications. Regarding features, you will be able to create a list, manage tasks, categorize all the enlisted tasks, and more others. This is possible to search for any task and manage them accordingly. Like other standard tools, you can create various categories and assign tasks to them so that you can separate them according to your wish. You can use Simplenote on as many devices as you want and synchronize them accordingly.

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With life’s busy schedules and numerous distractions, staying on top of tasks can pose a challenge — that’s why every single productivity guide recommends you to keep track of everything in your mind with a to do list to achieve your goals.

While, historically, to do lists were handled by pen and paper, with the rise of mobile technology and modern software, it’s far more efficient to use a specialized to do list app to stay on top of your tasks.

That said, the beauty of pen and paper lies in the ability to format, write, and manage however you see fit, whereas apps force you into their predefined frameworks. And exactly because to do lists can be so personal, it’s worth exploring the differences between them before picking one for good.

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Why Should I Use A To Do List?

From tasks at work to chores at home, to catching up with friends and family, and everything in between, it’s easy to get overwhelmed with things to do. The trouble is finding the time to do them, prioritizing them accordingly, then actually remembering to carry them out. That’s where even simple to do lists can be a powerful productivity tool, freeing up your time and mental space to focus on what you do best.

However, there are now so many different to do list on Mac options in the marketplace that getting around to selecting one is a chore in itself. That’s why this guide just saves you some time by picking some of the best ones for you to consider.

What are some tips for using to do lists?

There’s an art to using to do lists effectively, no matter the technology. You don’t need to be a project manager or have high attention to details to make a Mac task manager work for you. Simply follow a few of the most important tips:

  • Understand what should be on the to do list versus what should be a daily habit or calendar item. Brushing your teeth probably shouldn’t be on the to do list, as it would ideally be baked into your daily routine. Whereas your friend’s birthday should probably be put in your calendar. However, you might write “purchase gift for friend’s birthday” as a to do item.

  • Try to keep a manageable level of to do items at any time. Having a list of 300 probably won’t do much for your productivity, as it becomes difficult to quickly ascertain the correct priority and order. Make sure your to do list stays below 15 items to not get overwhelmed.

  • Focus on completing one item at a time. Multi-tasking is never as productive of a method of executing a task as you might think. So when it’s time to action your to do list, focus your energy on the task at hand.

With these tips in hand, you’re ready to get out and find the technology that works best for you.

What should a good to do list app for Mac do?

When it comes to selecting a to do list on Mac, there are a few aspects to consider. Some of the apps aim for total simplicity, whereas others come packed with useful features for more advanced users. Here are a few things to look for in your next to do list app:

  • Simplicity is most important. Adding new tasks and organizing them should be done in just a few clicks or taps.

  • The ability to categorize your to do list in such a way that it’s easy to find similar tasks. This might be done by grouping, tags, due dates, and more.

  • A notification system for reminding you of upcoming or late tasks. These hold you accountable and are something pen and paper can’t beat.

  • Syncing of your data across devices and operating systems can be useful for those who like to work on the go

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  • At a more personal level, your to do list should look and feel easy to use, as friction points in the user experience might prevent you from making the most of it

Now that you know what a good to do list should be, let’s take a deeper dive into some of the best to do list apps for Mac on the market.

Comparing the best to do list apps for Mac


Honestly, there are too many to do list apps out in the world to count. To make your decision easier, many of those have been evaluated and narrowed down to just five — each with its own pros and cons that could sway your decision depending on your preferences.

As a Mac user, you’ve probably heard of Apple Reminders, which comes pre-installed in iPhones, iPads, and, of course, Macs. One of the main pros of using Apple Reminders is the fact that it’s ready to go — no additional tinkering required. It also has the benefit of looking and feeling like the rest of your Apple software, including Siri support, so it’s a familiar experience. Reminders works well with other Apple users by allowing you to share tasks in iCloud, but, unfortunately, you can’t assign tasks to people outside of that ecosystem, or to multiple people.

Key Features:

  • Smart location-based reminders which prompt depending on where you are

  • Task list sharing through iCloud

  • Simple, Apple-based interface that includes a quick calendar view

If you’re looking for the best task manager for Mac with more features, then you can’t pass Omnifocus. Made exclusively for Apple devices, Omnifocus takes everything one step further by allowing lists to be grouped into different projects, depending on the type of activity you’re doing, making it useful for work. Everything syncs, but only between Apple devices, of course. All in all, Omnifocus is definitely a strong candidate for any power user.

Key features:

  • Full-featured software designed exclusively for Apple

  • Multiple project types for any given workflow

  • Six handy views right out-of-the-box, including calendar, due date, projects, tags, and more

Another to do list on Mac that comes with a strong set of features is Wunderlist. Unlike Apple Reminders and Omnifocus, it can be used across all devices and operating systems, including Windows. While the app features a clean interface, it does have some complexity to it, so overall Wunderlist targets users who would like to collaborate on tasks together.

Key features:

  • Task reminders with notifications

  • Multiple assignees and collaborators on projects and tasks

  • Add hashtags to any descriptions to help search and organize task lists

If you care about speed and efficiency, you need 2Do — a perfect to do list app for people on the go. The quick-add feature makes creating new tasks a breeze, and you can even break your agenda up into a checklist format for subtasks.

A better version of Reminders

Get a top-notch app for busy folks. 2Do will help you organize any number of tasks into smart lists and break big jobs into subtasks.

While 2Do isn’t as full-featured as some of the alternatives, its upside is simplicity — essential for those who just need to get things done.

Key features:

  • Quick-add feature for maximum efficiency

  • Extra context for tasks via the tagging system

  • Smart lists let you view critical information at a glance, including due date, tags, and reminders — nothing more than what you need

One more of the best to do list apps is GoodTask. The beauty of GoodTask is its native ability to integrate with Apple Reminders and Apple Calendar, while adding some extra functionality on top to help you become more productive. The downsides are few and far between: for example, it doesn't have the extended functionality of something like Omnifocus.

Mac Task Management

Key features:

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  • Automatic sync with your iCloud or Outlook calendar

  • Reminders (and repeat reminders) to help you stay on top of tasks

  • Smart sorting to organize your list by alphabet, due date, time created, or manually

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With one of the best to do list on Mac options in hand, you’re ready to go out and become more productive than ever. Just remember to consider the difference between a task and a habit, keep your task list below 15, and pick an app that suits your preferences.

While you’re at it, give Be Focused a try. Be Focused is another task manager for Mac with a welcome twist — alongside the standard features, such as multi-device support and task list organization, Be Focused lets you set timers for each task. Now you can get to work knowing that you’re on track by the minute. Want to look further ahead? You can even breakdown your annual, quarterly, and monthly tasks into groups for a wider view of your life’s goals.

Best of all, 2Do, GoodTask, and Be Focused are available to you on a free 7-day trial via Setapp, a subscription service for Mac that grants you access to more than 200 indispensable apps across all categories imaginable. Now that’s a definite boost for your productivity!

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