Configure Mac Mail For Google Apps

Mail User Guide

  1. Windows Live Mail Configure Email
  2. Configure Mac Mail For Google Apps Offline
  3. Configure App Password For Outlook

Use Server Settings preferences in Mail to change options for an account’s incoming and outgoing (SMTP) mail servers.

Configure Mac Mail For Google Apps

To change these preferences in the Mail app on your Mac, choose Mail > Preferences, click Accounts, then click Server Settings.

For many Mac users the setup of any email account is pretty easy, but with our steps, tips, and tricks you can get the most out of your Google Apps or Gmail account. Before you begin make sure you enable IMAP (or POP but not recommended) in your account. Enable IMAP in your settings. Sign into your Google Apps or Gmail account.

Configure Your Account to Use Email Apps by Enabling IMAP Log in to your UMN Email account. Click on the Settings gear icon in the upper right corner of your inbox. Click Settings in the dropdown menu that opens. Configuring a RBSD Mail Client Follow the instructions below to set up IMAP access to your RBSD Gmail account. Items in RED should be replaced with your information. ‎Read reviews, compare customer ratings, see screenshots, and learn more about Gmail - Email by Google. Download Gmail - Email by Google and enjoy it on your iPhone, iPad, and iPod touch. ‎The official Gmail app brings the best of Gmail to your iPhone or iPad with real-time notifications, multiple account support and search that works. You can use the best email app for Mac for managing Gmail, Exchange, Yahoo Mail, Outlook, and iCloud accounts. It also supports Google Apps, Office 365, and all IMAP accounts. The most prominent features in Newton include Read Receipts, Send Later, Undo Send, and Snooze.

Note: The settings you see vary depending on your account type.

Incoming mail server settings

Option

Description

User Name

Your user name on the mail server.

Password

Your password on the mail server.

Host Name

The name of the mail server.

Automatically manage connection settings

Mail automatically manages settings for your email account in Mail, such as port numbers and authentication methods.

If you deselect this option, you can specify the following, as directed by your email account provider:

  • Port (or Internal Port and External Port), Use TLS/SSL: The port numbers for receiving messages, and whether to use TLS/SSL.

  • Authentication: The authentication method. This option is available only for POP and IMAP accounts.

Advanced IMAP or Exchange Settings

Enter or change these settings as directed by your email account provider:

  • IMAP Path Prefix: The location of your mailboxes on an IMAP server.

  • TLS Certificate: Some mail servers require computers that connect to them to provide a certificate proving their identity.

  • Allow insecure authentication: For email accounts that don’t support secure authentication, let Mail use a non-encrypted version of your user name and password to connect to the mail server.

Windows Live Mail Configure Email

Outgoing mail server (SMTP) settings

Option

Description

Account

The account of the mail server.

To change outgoing server settings, as directed by your email account provider, click the Account pop-up menu, then choose Edit SMTP Server List.

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User Name

Your user name on the mail server.

Password

Your password on the mail server.

Host Name

The name of the mail server.

Automatically manage connection settings

Mail automatically manages settings for your email account in Mail, such as port numbers and authentication methods.

If you deselect this option, you can specify the following, as directed by your email account provider:

  • Port (or Internal Port and External Port), Use TLS/SSL: The port numbers for sending messages, and whether to use TLS/SSL.

  • Authentication: The authentication method. This option is available only for POP and IMAP accounts.

If you change settings, click Save to save your changes.

Configure Mac Mail For Google Apps Offline

See alsoChange Outgoing server settings in Mail on Mac

If you are using a Google G Suite account (formerly Google Apps) for your email, you can use one of the common mail readers such as Apple Mail or Outlook to connect to and read your email.

Less well known than Outlook – but user friendly and $40 for a lifetime licence – is Postbox, which runs on Mac and Windows.

Google G Suite vs Gmail: In case you were wondering, Google G Suite (formerly Google Apps) gives you access to a Gmail account with your own domain name. If you use the free gmail.com service, you get the same tool, but using an @gmail.com address.

Webmail: You don’t have to use Outlook or any mail reader to read your Gmail. If you just want to use webmail, just open a browser and go to mail.google.com. No need to install a mail reader – you can use webmail from your desktop, tablet or mobile phone.

When using an email reader, there are two different components you should be aware of:

  • Mail Server: this is where your mailbox lives on the web
  • Mmail Reader: this is a program such as Postbox, Outlook or Apple Mail that you use to connect to your mail server – your mail reader gets your emails from your mail server

Mail servers let email readers connect to them using POP and IMAP. It is best to use IMAP to connect to your mail server, that way if you are using multiple mail readers (e.g. desktop, tablet and iPhone), your email will stay in sync across all of the IMAP readers. If you use POP, things don’t stay in sync.

To connect your mail reader to your mail server, you need some important information before you start;

Instructions

Google has a single, integrated set of instructions for setting up email for all supported email readers, using either IMAP or POP:
Getting Started with IMAP and POP3

Notes:

  • POP is usually activated automatically for each new mailbox, however in some cases you may need to activate it manually
  • You can also have a look at Google’s Gmail Help Center for a lot more detailed help.

Large Gmail mailboxes: If you have a Gmail account with a large mailbox, using IMAP can be tricky – if this matters to you, read this detailed walkthrough on IMAP, Postbox and Large Gmail Accounts).

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