How Insert Signature Line In Word For Mac

We are often required to sign documents that are sent to us over the internet. If you are still printing the document, signing it, scanning the signed copy, and then sending it – you’re doing it wrong. Adding your own signature to a Microsoft Word document has never been easier.

There are two ways in which you can add your signature to an MS Word document. You can either add a digital signature or your actual signature in the form of a photograph.

Follow the steps below and you should be able to perform both these functions.

Inserting Digital Signature in Word

Below steps show you how to add digital signature on your word document

To add a signature line to your Word document, click Insert Signature Line. This icon is usually included in the “Text” section of your Word ribbon menu bar. In the “Signature Setup” box that appears, fill out your signature details. You can include the name, title, and email address of the signer. Theoretically, if you have upgraded your Office 365 subscription to the 2016 version of Office, you should be able to use the free trial of DocuSign for Word Add-In: DocuSign for Word This is a free trial, after 10 signature requests, they expect you to start paying for the privilege. To insert the signature line, place the insert cursor where you need to insert & navigate to Insert tab, under Text group, click Signature Line. A message will pop-up, click OK to add signature details. It lets you change the instruction to signer while offering you to add suggested signer’s title. Once done, click OK to see signature line.

Step 1 - Select the Signature Line

Open the document and place the cursor exactly where the signature line is to be placed and click once.

To add a digital signature, open your Microsoft Word document and click where you’d like to add your signature line. From the Word ribbon, select the Insert tab and then click Signature Line in the Text group. A Signature Setup pop-up box appears. Enter your information in the text fields and click OK. Double-click the signature line. Go to the section below Capturing Your Signature. Capturing Your Signature. There are 2 tabs; Trackpad and Camera. The camera on your Mac is located at the top of the screen. Notice the blue line across the bottom of the camera image. Hold your signed piece of paper up to the camera and try to align it with the blue line.

Step 2 - Open the Insert Menu

Now head over to the ‘Insert’ tab on the overhead menu bar.

Step 3 - Open Signature Line Options

Find the option titled ‘Text Box’, click on it and in the drop down menu select ‘Signature Line’ and then ‘Microsoft Office Signature Line’.

Step 4 - Enter Signee Details

Once you have selected this option a separate dialog box will open where you can enter the details of the signee such as name, job title, email id, etc.

Step 5 - Further Signature Options

After entering your details, you may want to turn on various other options such as ‘add comments’ and ‘show sign date’. Once you are done, click on ‘ok’ and the digital signature will be saved.

Step 6 - Enter your Signature

Now head over to the signature line and right click on it. You will now have an option titled ‘Sign’ clicking on which will allow you to place your signature.

Step 7 - Enter Signee Name

Once you click on ‘Sign’ a dialog box will appear. Here you can type in your name and then click on the ‘sign’ button at the bottom of the dialog box. This will place your signature in the document.

Inserting Handwritten Signature in Word

Let's see how to insert handwritten signature to your word document

Step 1 - Create your Signature File

Start by signing your full signature clearly on a piece of white paper. Now scan it using either a scanner or your smartphone scanner app and transfer the file to your PC. Remember to save it as either ‘.jpg’ or ‘.png’ formats.

Step 2 - Open the Insert Menu

Open MS Word and click on the ‘Insert’ tab on the overhead menu.

Step 3 - Import your Signature to the Document

Click on the ‘Pictures’ option, select insert, and in the dialog box that opens find your signature file and click the ‘insert’ button of the dialog box. This will place your signature image in the Word file.

Step 4 - Format your Signature

Now click on the picture and select the ‘Format’ option from the overhead menu. In the menu that opens you can find the ‘Crop’ option, use it to crop any excess white space from the image of the signature.

Step 5 - Save Formatted Signature

How Insert Signature Line In Word For Macs

Now right click on the cropped image and select the ‘Save as Picture’ option. Select the location of your choice and save this image.


Conclusion

Use these two methods to place your signature on any MS Word document. This will not only save you effort but also a lot of time. You will be able to sign important documents immediately with a few clicks. But be careful while saving your signature in your PC especially if you allow others to use it since it may be misused.

Davinci resolve 9 download mac. Before you begin digitally signing documents, please ask your Technical Support team to verify the digital signature settings on your computer by following the steps in the Verify Digital Signature Settings section below.

This guide will walk you through the steps for digitally signing a document in Microsoft Word 2010, 2013, or 2016 using your PIV credential or digital certificate.

To begin, choose the method you’d like to use for applying your digital signature:

The following links provide guidance to some related functionality and resources:

Add a Digital Signature Using a Signature Line

  1. To add a digital signature, open your Microsoft Word document and click where you’d like to add your signature line.
  2. From the Word ribbon, select the Insert tab and then click Signature Line in the Text group.

  3. A Signature Setup pop-up box appears. Enter your information in the text fields and click OK.

  4. Double-click the signature line.

  5. A Sign pop-up box appears. At the X, type your name. Next, look at the Signing as: field. Select the signing certificate. To ensure that this is the correct certificate, click the Change button.

  6. Click on Click here to view certificate properties.

  7. The Certificate Details box appears. Go to the Details tab and scroll down to Key Usage. Single-click on it. The lower text box should now display Digital Signature, Non-Repudiation. If it does, then this is the right certificate. Click OK.

  8. If this is the wrong certificate, click OK. Then click More Choices to see other certificates. Select another certificate and repeat these steps until you find the correct certificate.

  9. Click the Sign button to sign the document. Insert your PIV card into the card reader. Enter your Smart Card (PIV) PIN and click OK.

  10. The Signature Confirmation box tells you that Word saved your digital signature. Click OK.

Once you've digitally signed your document, if you edit it, Word will remove the digital signature. Don't worry. You can always go back to Step 1 and digitally sign it again.


Add an Invisible Digital Signature

You can add an invisible digital signature to prevent your name from appearing in a document.

  1. Open your document and click the File tab.

  2. Click Info and then click Protect Document.

  3. From the Protect Document drop-down menu, click Add a Digital Signature.

  4. Select a Commitment Type, such as created and approved this document, and then click Sign.

  5. Insert your PIV card into the card reader. Enter your Smart Card (PIV) PIN and click OK.

  6. The Signature Confirmation box tells you that Word saved your digital signature. Click OK.


Add Multiple Digital Signatures Using Signature Lines

Once you digitally sign a document, you can have others also digitally sign it. (Note: If you are the first approver, you should create the signature lines for all of the approvers. Then, send the document to the second approver.)

  1. If you are the second (or other) approver, open the document you’ve received. Double-click your signature line to sign. Follow Steps 4-10 from Add a Digital Signature Using a Signature Line.

  2. A Signature Setup pop-up box appears. Enter your information in the text fields and click OK

  3. Double-click your signature line.

  4. A Sign pop-up box appears. At the X, type your name.

  5. Next, look at the Signing as: field. You should see your name and certificate information. If you don’t, click the Change button to select a different certificate and click Sign.

  6. Insert your PIV card and enter your Smart Card (PIV) PIN. Click OK.

  7. The Signature Confirmation box tells you that Word saved your digital signature. Click OK.

  8. Send the digitally signed document to the next approver.

Each successive approver will be able to open the document and double-click the Signature Line with his/her name and complete the signing process.

Add Multiple Invisible Digital Signatures

Multiple approvers may digitally sign a document. Use the same procedures as you would to add one invisibile digital signature: Add an Invisible Digital Signature.

The final approver will see multiple “invisible” signatures in the document.


View Digital Signatures

If you use Word 2013 and open a digitally signed Word 2007 or 2010 document, you may have compatibility issues.


You can view digital signatures in an incompatible Word document in one of two ways:

  1. Click the View Signatures button just below the Word ribbon.

OR

  1. Click the File tab and select Info. Then click View Signatures.

For either option, you will be able to see the digital signature details in the Signatures box.


Remove a Digital Signature

  1. If you want to remove a digital signature, open your Word document and go to the signature line.
  2. If there is no signature line, click the View Signatures button just below the Word ribbon.
  3. From the Signatures box, select the signature you want to to delete.
  4. Right-click on the signature and then click Remove Signature.
  5. When prompted, click Yes.


Mac

Verify Digital Signature Settings

Please ask your Technical Support staff for help. Administrator privileges are required for these steps.

By default, Microsoft Word uses the SHA-1 hash algorithm to generate digital signatures. The SHA-1 hash algorithm is no longer considered secure. More secure hash algorithms, such as SHA-256, should be used. (See NIST’s guidance on hash functions)

You can use either option below to verify/change the hash algorithm settings for Microsoft Office:

  1. Group Policy settings: Digital Signature Settings in Office 2013. (For additional information, consult Microsoft’s technical documents.)
  2. Computer registry settings. Change the Microsoft Office signature algorithm, as follows:
  • Add or update these values:

How To Insert Signature Line In Word For Mac

Value Namesignaturehashalg
Value TypeREG_SZ
Valuesha256
  • Save the registry settings and restart the computer.

(For additional information, consult Microsoft’s technical documents.)

Create A Signature Microsoft Word

Additional Resources